Hiring someone to represent your company on the road—whether they’re behind the wheel of a delivery van or heading to sales calls—means putting a lot of trust in their hands. That trust starts with a close look at their driving history. Motor vehicle reports(MVRs) give you a clearer picture of how a candidate behaves on the road, and they’re an essential tool for safe, responsible hiring.
An MVR is a snapshot of a person’s driving record, pulled directly from state DMV databases. It typically includes details like license status, endorsements, restrictions, and any traffic violations or accidents. Some states include additional data, such as DUI convictions or points on a license. While this might sound like a basic report, the insights it provides can make or break a hiring decision when the job involves driving.
For employers, the goal is twofold: protect your team and the public, and stay compliant with insurance and regulatory requirements. That applies whether you manage a fleet of trucks or employ a technician who drives between appointments.
Here’s how to use MVRs effectively and responsibly:
1. Make Driving History Part of Your Screening Process
If driving is part of the job—even occasionally—it’s a good idea to include an MVR check alongside other pre-employment screenings. You’ll want to verify that the candidate has a valid license and a clean enough record to meet your safety standards.
2. Know What Matters (and What Doesn’t)
Not every infraction should be treated the same. A single speeding ticket from a few years ago may not be a dealbreaker, while a pattern of reckless driving or recent DUIs might raise bigger concerns. Look for trends in behavior, not isolated events.
3. Understand Industry Requirements
In regulated industries like transportation or healthcare, an MVR isn’t just a good idea—it’s often a legal requirement. Make sure your hiring process lines up with FMCSA or DOT standards if they apply to your business.
4. Use MVRs Consistently
Apply the same standards across candidates to avoid claims of discrimination. If you require an MVR for one driving role, make sure you do it for all similar positions.
5. Stay Compliant with the FCRA
MVRs are considered consumer reports. That means you must follow Fair Credit Reporting Act (FCRA) rules—like notifying candidates in writing and obtaining written consent—before requesting a report.
Motor vehicle reports aren’t just about catching bad drivers—they’re about making smart, fair, and informed decisions that protect your business and everyone on the road.